The hotel reservation feature will be in the event create/edit page. In the create/edit page, you will see a section that asks, “Who will manage hotel reservations?” You will have three options to choose from:


1. This event does not have a hotel. [Default]

  • Hotels cannot be added to the event.
  • Event hotels cannot be assigned.
  • The hotels tab will not be visible.
  • The change requests tab will not be visible to the creators/organizers.


2. Attendees will book their own hotel reservations.

  • The recommended hotels tab will be visible.
  • The organizer will be able to add hotels to the event.
  • Creators/organizers will be able to assign hotels to attendees.
  • Attendees can use the recommended hotels to create their own assignments.
  • The change requests tab will not be visible to the creators/organizers.
  • Registration will not prompt the attendee to provide hotel information [Do you need a hotel? If so, when?].


3. I will book hotel reservations for attendees.

  • The hotels tab will be visible to everyone associated with the event.
  • The organizer will be able to add hotels to the event.
  • Creators/organizers will be able to assign hotels to attendees.
  • Attendees cannot assign event hotels to themselves.
  • Attendees will be able to create change requests for hotels that they have been assigned.
  • The change requests tab will be visible to the creators/organizers.
  • Registration will prompt the attendee to provide hotel information [Do you need a hotel? If so, when?].


*Note: If an attendee registers for an event that is not accepting hotel reservations and then the event begins to accept hotel reservations, they will have to update their registration.